METRO EMERGENCY OPERATIONS CENTER OF KANAWHA COUNTY 200 Peyton Way Charleston, WV 25309 (304) 746-7911 Request for Proposal Re: Replacement Carpet Tiles Date: February 22, 2022 Fiscal Year: July 2021 – June 2022 Bid Opening: Bids must be received on or before Tuesday, March 15, 2022 at 2:30pm at the Metro Emergency Operations Center of Kanawha County (the “Center”), 200 Peyton Way, Charleston, WV 25309. INSTRUCTIONS TO VENDORS: *PLEASE USE THIS FORM AS THE COVER SHEET FOR YOUR BID 1. Bids must be received in a sealed envelope with the name and address of the vendor. The envelope must also show “Proposal for Replacement Carpet Tiles” with the date and time that bids are due on the outside of the envelope. Faxed bids or electronically-submitted bids will not be accepted. 2 Bids must include original and two copies. 3. Bids must be F.O.B. Delivery Point, unless otherwise indicated in bid. The Bid amount shall be all-inclusive, including, but not limited to, shipping and handling. All other costs will be considered non-compliant. 4. Bids must be signed in ink, showing all facts and the total amount. 5. The Center reserves the right to accept or reject in part or in whole any bid submitted, whichever is in the best interest of the Center. Item Description Amount No. $ 1 . Written Bid Amount: ____________________________________________Dollars__________________Cents Vendor ______________________________________________________________________ Address: _____________________________ ____________________________ Date: Name: Vendor Name _________________________________ _____________________________ ____________________________ Telephone: Signature: _____________________________ ____________________________ E-Mail: Metro Emergency Operations Center of Kanawha County Request for Proposal ITEM: LOCATION AND TIME IN WHICH WORKED WILL BE COMPLETED: CONTACT: BID DUE DATE: MANDATORY WALK THROUGH: SPECIFICATION S: OTHER: Metro 911 Replacement Carpet Tiles The Center -- 200 Peyton Way, Charleston, WV 25309 -- during its regular business hours of Monday-Friday 8:00 am to 5:00 pm, excluding Kanawha County Commission holidays Josh Knox or Rick McElhaney Metro Emergency Operations Center of Kanawha County (304) 746-7911 or [email protected] Bids must be received in a sealed envelope on or before March 15, 2022 at 2:30pm at the Center -- 200 Peyton Way, Charleston, WV 25309. Faxed or electronicallysubmitted bids will not be accepted. The Center will hold a mandatory walk through at 10:00am on March 4, 2022 at the Center’s facility located at 200 Peyton Way, Charleston, WV. Questions regarding the Center’s expectations will be addressed during the mandatory pre-bid. No bid will be accepted from a Company who did not have a representative present at the pre-bid, and no Company representative will be admitted after 10:00am; thus, late arrival to the pre-bid will disqualify the Company from bidding. The following specifications are intended to describe the requested work for the Center; the details contained in these specifications are not designed to exclude any vendor from bidding but, rather, are offered as a means of describing the needs of the Center. Where brand names may be used, the words “or equal” are assumed to follow. All specifications are minimum requirements. Only new product will be deemed compliant. Quoting used or refurbished product will not be accepted and will result in the bid being rejected. The bid response must include pricing for the option allowing the Center to either increase or decrease part quantities as desired. The Center will not be responsible for any expenses incurred in the preparation and/or presentation of bid or for the disclosure of any information or material received in connection with the solicitation, whether by negligence or otherwise. Bids may be withdrawn prior to the scheduled date and time, or postponement thereof, of the opening of bids. Bids will not be accepted after the scheduled date and time. No vendor may withdraw a bid after bid opening. Once bids are unsealed, all Page 2 of 5 Vendor Name _________________________________ bid documents become public record. The Center reserves the right to reject any and/or all bids, with or without cause, and to waive any informality in bidding. The Center further reserves the right to resolicit proposals. SHIPPING AND OTHER INCIDENTAL CHARGES: Payment will be released within 30 days of completion of work that is satisfacto

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