Post title: Salary and grade: Transport and Admin Assistant Grade 7 FTE: 37 hours per week, term time + 2 weeks Line manager/s: Office and Transport Manager Main purpose of the job: To positively and actively contribute to whole school improvement through effective management of the administrative, financial provisions within the school, contributing to the development of whole school policies and procedures. The role includes the day-to-day running of the school office and the school transport staff. To assist the Office and Transport Manager on organisational / complex financial matters in line with current legislation / regulations, whilst ensuring organisation, maintenance and monitoring of school finance and personnel systems to ensure the effective delivery of service to school. To be responsible for the day-to-day running of the Home to School transport service. Key duties and responsibilities Transport Duties  To manage the day-to-day running of 15 school minibuses, drivers and escorts.  To manage and organise delegated transport requirements for all school and community visits.  Working in partnership with the Head, Office Manager and all associated         stakeholders in the risk assessment of individual pupils’ requirements to ensure the safety of home to school and after school activities. To liaise with council based services and other organisations to ensure the effective running of all school transport. To arrange the servicing and maintenance of all school minibuses. To develop a safe and good working practice for all drivers, escorts and school staff, with regard to transport. To assist in the keeping of an accurate record of all transport activities within school, including the submission of timesheets, leave of absence etc. To undertake appropriate training in respect of roles of responsibility. To liaise with administration staff informing them of any issues which will need recording centrally. To keep the Office & Transport informed of any issues and to meet with him periodically to discuss management of school minibuses and transport. To provide emergency cover for absent drivers and escorts. Page 1 of 6  To provide all information/data required in the preparation for all school home to school contracts to include: 1. 2. 3. 4. 5. 6. 7. Route planning Time implications Calculating mileage within such time allocations Allocating transport to meet each individual child’s needs To arrange and attend meetings with Education Transport Provide electronic data/data input To produce and evaluate all risk assessments in accordance with the DMBC Policies in relation to school transport. Administrative Duties  To assist in the development and maintenance of record/information systems  Provide detailed analysis and evaluation of data and produce detailed reports/information as required for governors Undertake word-processing and complex IT based tasks Produce and respond to complex correspondence Manage complex administrative procedures Be responsible for completion and submission of complex forms, returns etc. including those to outside agencies e.g. DfES  To assist the administration of Payroll and recruitment systems  Oversee administration of school Web site and text message service.     Financial Administration  Monitor all accounting procedures and resolve any problems, including ordering, processing and payment for all goods and services, the operation and regular reconciliation of bank accounts, preparations of invoices, collection of fees, recovery of bad debts.  Identify the need for, select and manage the ordering of supplies and equipment for the school including the issuing of invoices and ensuring settlement of accounts  Ensuring the proper collection, reconciliation and banking of any monies received. Management Information Systems  Ensure all pupil records on MIS are accurate and kept up to date  Produce detailed attendance reports on MIS  Develop and monitor management information systems including CPOMS and governors documentation  Provide detailed analysis and evaluation of data and produce detailed reports as required  Ensure that electronic pupil attendance records are up to date and meet LA regulations  Ensure all personnel records on MIS are accurate and kept up to date Page 2 of 6  Maintain the confidentiality of all the School’s records in relation to staff and pupils, in line with the latest requirements of the Data Protection Act, GD