NOTICE TO CONTRACTORS Notice is hereby given by the President and Board of Trustees of the Village of Oak Lawn, Illinois that sealed bid proposals will be received for the following tree services contracts: Full Year 2022 TREE SERVICES CONTRACT (TSC) Said bid proposals will be received up to the hour of 3:00 pm Monday, the 8th day of November, 2021, in the office of the Village Clerk located on the second floor in the Municipal Center at 9446 Raymond Avenue, Oak Lawn, Illinois 60453. All sealed bid proposals will be publicly opened and read at 10:00 a.m. on, Wednesday, November 10, 2021 in the Municipal Center Auditorium located on the second floor. Specifications and Bid Proposal Forms for this project are on file with the Village of Oak Lawn Department of Public Works and Department of Finance located on the main level of the Municipal Center. A copy of these documents can also be found at the Village of Oak Lawn website, www.oaklawn-il.gov. Bid proposals must be submitted in a clearly marked envelope labeled “2022 Tree Service Contract”, on the forms provided, and are to include all detailed specification sheets and required supporting documentation. Proof of qualifications must be submitted with bid proposal. A mandatory pre-bid conference will be held at 10:00 a.m. on Thursday, October 28th, 2021 in the Municipal Center Auditorium, located at 9446 S. Raymond Ave., Oak Lawn IL 60453, to address any questions which may develop during the course of the preparation of the bid proposal. All potential bidders are required to attend this pre-bid conference. All Contractors bidding on the project shall be required to be properly licensed to do business in the Village of Oak Lawn and shall furnish sufficient insurance of guaranty of indemnity to the Village of Oak Lawn, its officers, agents, and employees, against any and all claims which might arise for damages to persons or property due to the negligence of himself, his employees or agents. No bid proposal shall be considered unless accompanied by such certificate of insurance. All laborers and mechanics employed by Contractor or Subcontractor(s) on work for this project shall be paid wages at rates not less than those prevailing on similar work in the locality as determined by the Village of Oak Lawn. All Contractors for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) The Village of Oak Lawn reserves the right to determine the lowest qualified bidder, to waive irregularities, and to reject any or all bid proposals at our discretion. For other questions please contact Bill Meyer, Village Public Works Superintendent at 708-499VOL TSC 2022-02 Page 1 of 39 7749 or [email protected] VOL TSC 2022-02 Page 2 of 39 Village of Oak Lawn Bid BID CONDITIONS             Each proposal shall be submitted in an envelope which is plainly marked "Sealed Bid" and 2022 Tree Service Contract.” Proposals received after the time and date specified will not be considered. Proposals shall be made on the forms provided (Request for Quotation & Bid Proposal). Failure to do so may constitute grounds for rejection of bid. Each bidder must state clearly in numerals (dollars and cents as appropriate) unit prices and extensions, written in ink without delineations, alterations or erasures, the price he or she proposes to bid. Quantities estimated for comparison only. Actual quantities will be determined as needed. It is the intention to accept the entire bid proposal. However, the Village reserves the right to choose to not implement all sites or all phases of the project at its sole discretion. Proposals which are incomplete, conditional or which contain additions not called for, alterations or irregularities of any kind may be rejected. Two (2) copies of the bid packet with full documentation are required to be provided. Each bidder shall sign his proposal with his/her full name and address. In cases where a firm or corporation submits a proposal, it shall be signed with the full name of at least one member of the firm, or by the name of the officers authorized by its by-laws and its' official seal affixed thereto. A bidder may withdraw his proposal provided the request is made in writing and delivered to the Finance Department not less than four hours prior to the designated time of the bid opening. The right to reject any or all bids, or to waive any informalities for a given bid is reserved by the President and Boa