Green Bay Strikers Board of Director's Meeting Wednesday, November 3, 2021 6:30pm Festival Foods Green Bay MEETING MINUTES Members Present: Scott DeBaker, Michelle Hagerty, Gretchen Jandrin, Tom Matuszak, Joe Prosser, Lisa Schultz, Kris Scolare, Todd Walkowski, Brian Wondrash Members Absent: Ryan Bangert, Donn Bramer, Marty Briggs, Sylvia Flores, Jerome Gills, Andrea Maloney, Chelsea Nicholson, Drew Schmidt CALL TO ORDER: President Scott DeBaker called the meeting to order at 6:29pm. AGENDA: Michelle H - Reviewed and approved. SECRETARY’S MINUTES: Michelle H - October minutes reviewed and approved. TREASURER’S MINUTES: Gretchen J - All accounts are in order. - Received $30 check from Bay Lakes for referee badges - Gretchen will be following up on uncashed checks from coach credits, referee paychecks and registration refunds from 2014-2020. Anything from 2014-2019 will be voided and 2020 to present will be contacted. - Need to add a third signer on bank account and have Mike Hagerty taken off. BAY LAKES REPORT: Scott D/Michelle H/Tom M/Chelsea N/Kris Scolare/Todd W - Website will be upgraded, staying with same vendor - Bay Lakes will send $30 check to Strikers for referee badges given last season - received - Nomination and elections for executive board will happen at November meeting - Referee pay was discussed – each club is currently paying referees differently, depending on division – ranged from $10-$25/game - Reviewed postcards that DePere and Strikers send out. Most clubs interested in doing something like DePere where they are sent to targeted residential neighborhoods. DePere uses Minuteman Press, Michelle got quote for Strikers, will discuss under Registration - Scott gave report of what happened with alcohol incident last season. Coaches Code of Conduct reviewed, discussion around need to change language or keep it as is. Need to review SAY’s Coaches Code of Conduct. COMMITTEE REPORTS REGISTRATION: Michelle H/Joe P - Michelle is working on updating the online registration format for the 2022 season. Sports Connect is going to a single sign-on format which will reduce duplicate accounts that parents have been creating each season. Starting today, November 3, users will be prompted to create new login credentials by entering the email address associated with their account and creating a new password. The email address will need to be verified via an email sent to the user’s inbox. Once it has been verified, the user will be redirected to the account and will be logged in. We currently have several families who do not have an email address. When we help them register at walk-in, we use [email protected], which is a generic email we created to allow them to have an account. Michelle verified with Sports Connect that we will still be able to use this email for these families. There will be a toggle icon in the top right of the account that will allow the family to select the one under their name and player and should not cause any issues. - Received quote from Minuteman Press for postcards. They can print and mail to specific zip codes on the east side of Green Bay, including Allouez and add in Denmark for about $5000. Postcard will be more modern looking and will go out to all residential addresses, not just the families in our database. Postcards would be mailed the first week of January. - Michelle will print school flyers in house and distribute – we normally send these to schools before Christmas. This year Michelle will wait until early January 2022 to get these to schools. - Minuteman Press of Green Bay gave us a quote of $5740 for printing and mailing postcards to East Green Bay residential area, using zip codes 54301, 54302 and 54311, which will reach about 30,000 households. Would we also want to add Denmark 54208? 54229 is another zip code on the east side of Green Bay (reaching up towards Dykesville). Minuteman’s graphic designer is working on a mock up of what the postcard would look like. Motion approved to spend up to $6000 for creating, printing and mailing postcards. COACHES TRAINING: Joe P/Todd W. - Drew will touch base with Jason Spain, Women’s Soccer Coach from UWGB, to discuss working us for coaches training. Todd will reach out to UWGB men’s coaches in December. COACHES STAFFING: Michelle H/Division Coordinators - Looking at providing shirts for coaches. Scott can order a standard jersey from Score that will be screen printed. He will order 200 medium, large, extra-large and 2XL